Why DMS?

Why do you need DMS?

Over time many companies do not properly maintain their inventory database (or catalog). Data becomes corrupt. Information is missing, or not in proper sequence. When manufacturers introduce a new product line, obsolescence is not dealt with properly. If companies merge, they sometimes cannot share data between sites.

One of our customers bought out several smaller independent companies.
They wanted all of their new partners to utilize the in-house ERP system and share data. What they didn't realize was that all descriptions, commodity groupings, and manufacturer's data did not relate. Individual companies had their own ‘styles' of cataloging, and could not share inventory. Within days, Decision Associates was able to sort the database, initiate the creation of templates for common items, and began the re-structuring process. Today, this company enjoys millions of dollars of deferred costs because of increased sharing of inventory.

Industry continually introduces new products.
This is a natural way to gain market share and improve the product line. However, many customers do not properly deal with this issue of new items. They place an order for a product, find out it is replaced with a newer version, correct the item code, and go on their way. Weeks (or months) later, they may order a different variation of the same product line. Again, they determine that the improved product is acceptable, update it, and place it into service. Individually, it doesn't seem like much. However, with thousands of items and hundreds of suppliers, this becomes a very costly approach. Using DMS built-in search engine allows them to see related items, review applications, find duplication, edit data, and update their system globally.

The more personnel allowed to ‘modify' the data, the more likely it is to become corrupt.
Everyone has their ‘own opinion' as to how data should look. And more than likely, they have made numerous typing errors entering item descriptions. DMS distinguishes the ‘less than obvious' errors, and corrects them automatically.

Did you ever wonder why your forecasting program always gives you the wrong forecast?
Or why your reports are inconsistent? Invisible to many users, it is because the data is unreliable. If the Item Master File is not properly structured, then any forecasting tool or data warehouse will attempt to forecast seemingly different items. In fact there may be a great many excesses. DMS is the tool to re-structure the properties of the Item Master, and then a tool like DAI's Stock Management System (SMS) can provide the forecast to keep your company world class.